Last Updated: September 22, 2024
Privacy Policy
This Privacy Policy generally describes the policies and procedures for the collection, use, and disclosure of your data ("Data") through Roundups ("Roundups", "we", "our" or "us") services, websites, content, community, and applications (collectively the "Services"). We receive Data about you ("you", "yourself", "your company", including "your users") from various sources, including: (i) your use of the Services generally; and (ii) from third-party processors, sub-processors, and affiliates (collectively, "Third Parties"). The information we collect through your use of the Services includes message data and related content, application data, and user data, including information that personally identifies you ("Personal Data"). By using our Service, you are consenting to the collection, storage, transfer, manipulation, and analysis of your Data and Personal Data and, in certain cases, disclosure and sharing of this as described herein. Please review our Data Processing Agreement for more information on how we process and manage Personal Data in connection with the use of our Services.
Data We Collect
Data is collected by us in connection with your use of our Services in order to analyze message and application data received through the Service, deliver and personalize the Services for you, communicate updates about the Services to you, and generally operate the Services in accordance with our Terms of Service located at https://roundups.ai/terms. Any Data that we collect from you is used solely in connection with the delivery of our Services, and we make every commercially reasonable effort to safeguard this Information, keeping such Information in secure, offsite storage facilities that share our respect for your Information and international privacy laws.
Processing of Personal Data
By providing your email address either directly, or indirectly through our integration with Third Parties, including but not limited to Google authentication, you are providing us with the minimum information needed to validate your identity so you can access certain Services. You are also providing us with a method to communicate with you, including any interruptions in our Services that may affect you, inform you of upgrades to Services provided by us, including, but not limited to, updates to this Privacy Statement. Every communication you receive from us includes the ability to opt out and stop receiving further communication from us, in strict accordance with international law. While we may collect Personal Data that can identify you by your name and email address or other parameters, we do not collect any Data that will identify you by gender or birthday. Further, you will only be required to provide your address, country, and postal code in order for us to securely process a payment for Services that require a payment.
Any of the information we collect from you may be used in one of the following ways: to personalize your experience or better respond to your individual needs.
Your information will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the service requested.
Application Data
Application data is collected directly or collected from a data transfer through Third Parties that enable us to deliver some or all of our Services. We also provide links and integrations that will uniquely identify you and the content you create through the Service and enable us to send and receive application data and content necessary for the delivery of our Services.
Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (such as email), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. The computers/servers in which we store personally identifiable information are kept in a secure environment. Please be aware, however, that no method of transmitting information over the Internet or storing information is completely secure. Accordingly, we cannot guarantee the absolute security of any information.
IP Address and Cookies
We may automatically receive and record data from your web browser when you access our Services, including your IP address. We collect and store IP address data, and that data is not made public. It is used for logging and network management. We may deliver cookies to your computer automatically through your web browser when you access our website. Your browser stores cookies which enable our servers to recognize your web browser and tailor our user experience and Services to you automatically. Our cookies do not by themselves contain Personal Data, and we do not combine the general data collected through cookies with other Personal Data to tell us who you are.
Security Management
Our website, applications, and any integration with a Third Party are protected by 128-bit SSL security encryption. This is the same level of security maintained by banks. Further, a real human (not a bot) monitors the flow of Data regularly and receives notifications 24 hours a day when attention is needed to ensure continuity of Services, including the protection of Personal Data. All Data that we receive and send is stored in GDPR-compliant storage and management facilities.
Data Management
Managing data is core to our Service, which includes integrations with Third Parties who also maintain comparable compliance policies and procedures to our own (collectively, "Data Services") and equally care to protect your Personal Data in accordance with international laws. Certain Data made available by Data Services is shared with us to enable us to deliver Services, and we share Data with other Data Services solely in connection with your use of our Services.
| Data Service | Purpose | Location |
|---|---|---|
| Amazon Web Services, Inc. | Data processing and storage, Email sending | United States |
| Google, LLC. | User Authentication, Data processing, Data Storage | United States |
| OpenAI | Natural Language Processing and Content Generation | United States |
| Fly.io | Application Hosting | United States |
| Cloudflare, Inc. | Content Delivery Network | United States |
| Stripe | Data storage and payment processing | United States |
Circumstantial Sharing of Your Data
We reserve the right to access, read, preserve, and disclose any Data as reasonably necessary to (i) satisfy any applicable law, regulation, legal process or governmental request, (ii) enforce our Terms of Service, including investigation of potential violations thereof, (iii) detect, prevent, or otherwise address fraud, security or technical issues, or (iv) protect our rights, property or safety and those of our users and the public. This includes exchanging information with other organizations for fraud protection and spam/malware prevention. You will be notified when your Personal Data may be shared in this capacity. Notwithstanding, we will never share any personally identifiable information publicly without your written consent in strict accordance with our Terms of Service, and our Data Processing Agreement.
What Data Can I Access or Delete?
Cookies: You can access and delete cookies through your web browser settings. Most browsers have an option to disable cookies, which will prevent your browser from accepting new cookies, as well as (depending on the sophistication of your browser software) allow you to decide on acceptance of each new cookie in a variety of ways. We strongly recommend that you keep cookies active because they enable us to deliver reliable Services.
Content: You can access all content which we generate and/or collect through your use of our Service. We have made all this data fully accessible through our website interface located behind a login at https://roundups.ai. You will have to authenticate with a Data Service to be able to access all of your content, except in the case where you publish your content for public consumption through the Roundups website, or to a third party content hosting service such as WordPress.
Service Account: You can request a full deletion of your account in connection with our Services, including any Personal Data that we have collected in connection with your use of our Services. By means of a dated and signed written request (email is acceptable to support@roundups.ai), you can, after giving proof of your identity and free of charge, request the correction of any particulars that are incorrect, incomplete, or irrelevant, or the removal of your Data from our computer systems, servers, and the Services in general. Notwithstanding, limited Data may be retained by us indefinitely, even if you terminate your access and/or use of the Services, but we would only use this Data in aggregate form, that is, in a manner that would not identify you personally. This enables us to maintain data integrity in our reporting and in order to analyze, optimize, and improve the delivery of our Services.
What Happens When There Are Changes To This Privacy Policy?
We may amend this Privacy Policy from time to time. Use of Data we collect is subject to the Privacy Policy in effect at the time such Data is used. If we make changes in the way we collect or use Information, we may notify you by posting an announcement through the Services, or by email, if you provided your email to us. Any user of our Services is bound by any changes to the Privacy Policy when he or she uses our Services after such changes have been first posted and regardless of whether we send or you receive any notification.
Policy Coverage
This Privacy Policy covers all residents of countries worldwide who access and use any of our Services. This Privacy Policy does not apply to the practices of Data Services or other third-party integrations (collectively, "Third Parties") that we do not own, or control, or to individuals that we do not manage, or employ. We facilitate access only to Third Parties that share our respect for your privacy and international laws, yet we cannot take responsibility for the privacy policies of Third Parties. We encourage you to carefully review the privacy policies of any Third Party stated in this policy and in connection with your use of our Services. Further, while we make every commercially reasonable effort to protect your Data, we do not guarantee or warrant that such techniques will 100% prevent unauthorized access to Data about you that we store.
More Information
If you have any questions or concerns about this Privacy Policy contact us via email support@roundups.ai.